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What are the Rules in Florida on Keeping Medical Waste Manifests?

Know the mandates to ensure you’re compliant

If your facility generates any kind of medical waste, you are already aware of the many rules and regulations you must adhere to to ensure compliance with state and federal agencies. One such mandate is the record-keeping of all waste generated and removed from your facility. The medical waste manifest, created by the Environmental Protection Agency (EPA) is required for all organizations that generate hazardous medical waste. Take a look:

Why is the medical waste manifest required in Florida?

The medical waste manifest is documentation that tracks the journey of the medical waste from where it was produced until it reaches the off-site waste management facility where it will be stored, treated and destroyed. It’s critical to have this form for all of the medical waste you generate and dispose of for your medical facility to ensure that you are compliant with EPA regulations as well as mandates within the state of Florida.

How long do I have to keep the medical waste manifest?

Paperwork stacks up and today, many companies and organizations are working toward de-cluttering by way of going paperless. It’s not only good for your workspace, but also for the environment. Unfortunately, there will always be certain forms and documentation that are required and the medical waste manifest is one of them. Federal regulations from the EPA require that manifests are kept on premises for three years, but states are allowed to mandate longer periods. In Florida, all medical waste generators are required to maintain manifests for 4 years.

What is the e-Manifest system in Florida?

On June 30, 2018, the EPA launched an electronic manifest system which gives facilities the ability to electronically file their medical waste manifest. This new system is strongly recommended by the EPA, but facilities still need to keep records on file to ensure that they have the documentation necessary to remain compliant. If your organization hasn’t begun using the electronic system but would like to, it’s necessary to register at www.epa.gov/e-Manifest. Once there, you can receive information and instructions on how to get started with the system and what the requirements are.

Staying compliant is a key component to the success of your medical facility—whether you’re a surgery center, hospital, physician’s office, treatment facility or any other related organization. Be sure to stay up to date on all the latest regulations.

All Points Medical Waste is a family owned and operated company that serves South Florida, from Indian River County south to Broward County. Give us a call today or fill out our online form to get more information.

Dawn Connelly

Dawn Connelly

Dawn is the vice president of All Points Medical Waste. All Points Medical Waste is a family-owned and operated medical waste disposal and compliance company that has been serving the Treasure Coast, Palm Beaches, and surrounding areas since 1994.
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